Exhibition Planning: Development & Personal reflection

 



Figure 1). Critical Path Exhibition Planner. (Click to enhance image size)



Figure 2). Meeting minutes from 22nd February - 8th March. (Click to enhance image size)

 

Updated critical path exhibition planner (see Fig. 1) and observations from the research and planning activity (See Fig. 2) The time period between 22nd February and the 8th of March focused primarily upon selecting a venue and tracking our live fundraising campaign on justgiving.com. The meetings evolved from group discussions into individual check-in points, allowing each team member to share an update within their personal responsibility. This granted effective use of our time as communication flourished and as such ensured all members were made aware of the progression within our exhibition planning.



Figure 3). Screenshot of fundraising campaign. Click here for original link.  (Click to enhance image size)

Whilst the journey in securing an exhibition space was primarily a practical, team-led exercise, the procedure introduced new independent learning curves related to event-planning skills and overall group management. Negotiation and communication between our group and the owners of the market hall proved equally important as that within the group. Regular updates (most frequent in the form of emails being cc’d) was necessary to ensure each member could begin making early plans as to how their exhibition might fit into the space. Whilst the fundraising campaign eventually succeeded in reaching the target, its uneven progression meant long periods of uncertainty regarding the total sum we might achieve (see Fig. 3). This was particularly disruptive in the speculation of how much aid we would receive in covering the printing expense of our individual projects. However, it was frequently mentioned during our meetings that our ability to adapt the campaign to cover printing expenses was one of luxury, since the venue was entirely free.

In addition to everybody’s problem-solving skills being tested within their individual responsibilities, I experienced a pressurised requirement to multitask to ensure the progression of both my project and the organisational aspect of the exhibition planning did not suffer. Minutely forecasting the needs of the commencing week within my personal diary kept most stress at bay and reduced the risk of certain matters becoming forgotten or unmanaged. I was also made aware of the lengthy procedures (especially all which relates to admin work) involved; waiting for email replies and securing the correct contact information for the relevant person remaining as top examples.  

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